How large should a QR code in a restaurant be?

As a guideline, aim for at least roughly three by three centimetres on the table. The greater the distance to the guest, the larger the code should be so that it is captured reliably.

Do I need a separate code for each location?

No. The web menu from gastronomx works with a single code that you can use equally for the table, the entrance, packaging and your website.

Do guests have to install an app?

No. The code opens the menu directly in the smartphone browser. No installation is required, and a short note beside the code adds extra clarity.

Where should the code sit for takeaway orders?

For counter and delivery operations, packaging, bags, receipts and posters work well. That keeps access to the menu and to reviews available even after the visit.

Placing QR codes correctly in your restaurant

By the gastronomx editorial teamUpdated in June 2026Reading time approx. 3 min

A QR code linking to your digital menu only works if guests spot it instantly and can scan it without effort. Correct placement decides whether the code gets used or simply ignored. This guide shows you the best locations, sensible physical guidelines and easy tests for everyday service.

The best locations for your QR code

The ideal location depends on your type of venue, yet some spots prove reliable almost everywhere. What matters is that the code sits where the guest already looks and that it is never hidden by tableware or decoration.

Table tents or stickers right at the seat, clearly visible and firmly fixed
On the physical menu, for example on the back or as an added page
At the entrance or in the window, so guests can browse before stepping in
On packaging and bags for takeaway, inviting reviews and repeat orders
On receipts and flyers as a discreet prompt to take along
On your website and social profiles as a digital point of access

With gastronomx you use a single code for all of these places, which you can print as often as you like and deploy anywhere.

Physical guidelines for good readability

Even the best location helps little if the code is too small, too dark or hard to reach. A few technical ground rules make sure the scan succeeds reliably.

Choose an adequate size, at least roughly three by three centimetres, and more for greater distance.
Place the code at a comfortable height so guests can hold the phone in front of it with ease.
Ensure good lighting and avoid strong reflections or shadows.
Do not position it where plates, glasses or condiments can cover it.
Keep a quiet margin around it so the camera captures the code cleanly.
Use exactly one clear code per table to avoid any confusion.

A short instruction beside the code

Not every guest immediately recognises what the code is for. A brief note right next to it lowers the barrier and noticeably increases usage.

A clear line such as open your camera and scan the code for the menu
A small smartphone icon that makes the action easy to grasp
A note that no app is needed and the menu opens directly in the browser

Placement by type of venue

Table service and counter or takeaway operations follow different flows. Placement should follow the path the guest actually takes.

Restaurant with table service

Here the table itself is the natural place. A sturdy stand or a sticker in a clearly visible spot guides the guest straight to the menu without staff having to step in.

Counter, takeaway and to go

Where guests order at the counter, the code belongs at the counter, on the display board and on packaging and receipts. That keeps access available even after they leave the venue.

Testing scans under real conditions

Before you put the code into permanent use, check it under the conditions your guests actually meet. A test at your desk says little about the evening service.

Scan it with different devices and camera apps
Test in daylight and in dimmed evening lighting
Check the distance from which a seated guest would scan
Let an uninvolved person find and use the code without any explanation

Frequently asked questions

How large should a QR code in a restaurant be?: As a guideline, aim for at least roughly three by three centimetres on the table. The greater the distance to the guest, the larger the code should be so that it is captured reliably.
Do I need a separate code for each location?: No. The web menu from gastronomx works with a single code that you can use equally for the table, the entrance, packaging and your website.
Do guests have to install an app?: No. The code opens the menu directly in the smartphone browser. No installation is required, and a short note beside the code adds extra clarity.
Where should the code sit for takeaway orders?: For counter and delivery operations, packaging, bags, receipts and posters work well. That keeps access to the menu and to reviews available even after the visit.

One code for your entire operation

With gastronomx you create your digital menu and use a single QR code for the table, entrance, packaging and website. No app, straight to your guests browser.

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